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Privacy

Scope

The Brisbane Ukulele Musicians Society Inc (the Society) is committed to the protection of the privacy of all persons associated with its activities, including its biennial festival, SPRUKE — Brisbane’s Ukulele Festival. The purpose of this statement is to outline the principles that provide a framework for protecting the privacy of persons associated with the Society’s activities.

 

We respect your privacy

We respect your right to privacy and are committed to safeguarding the privacy of our customers and website visitors. We adhere to the Australian Privacy Principles contained in the Privacy Act 1988 (Cth). This policy sets out how we collect and treat your personal information.

"Personal information" is information we hold which is identifiable as being about you.

 

Context for Collection of Personal Information

The Society runs programs and events to provide adults, young people and children with opportunities to learn to play the ukulele, attend ukulele performances, and to perform for a range of audiences. In the development, implementation and evaluation of these activities a range of information is collected, stored and used for a variety of activity-related purposes.

 

Collection of personal information

We will, from time to time, receive and store personal information you enter onto our website, provided to us directly or given to us in other forms.

During the registration of members:
(1) The management committee must keep a register of members of the association.
(2) The register must include the following particulars for each member:

  • (a) the full name of the member;
  • (b) the postal or residential address of the member;
  • (c) the date of admission as a member;
  • (d) the date of death or time of resignation/expiry of the member
  • (e) details about the termination or reinstatement of membership;
  • (f) any other particulars the management committee or the members at a general meeting decide.

(3) The register must be open for inspection by members of the association at all reasonable times.
(4) A member must contact the secretary to arrange an inspection of the register.
(5) However, the management committee may, on the application of a member of the association, withhold information about the member (other than the member’s full name) from the register available for inspection if the management committee has reasonable grounds for believing the disclosure of the information would put the member at risk of harm.

 

How we collect your personal information

We collect personal information from you in a variety of ways, including when you interact with us electronically or in person, when you access our website and when we provide our services to you. We may receive personal information from third parties. If we do, we will protect it as set out in this Privacy Policy.

 

Use of your personal information

We may use personal information collected from you to provide you with information, updates and our services. We may also make you aware of new and additional products, services and opportunities available to you. We may use your personal information to improve our products and services and better understand your needs.

We may contact you by a variety of measures including, but not limited to telephone, email, sms or mail.

 

General Principles

The Society’s Privacy Statement is based on the following five privacy rights: ‘The right information to the right people for the right reason in the right way at the right time.’ The Society will ensure that, with respect to personal information, it will: • Collect only personal information that is necessary for performance of functions. (Collection) • Use and disclose personal information only for the primary purpose for which it was collected or a secondary purpose the person would reasonably expect. Use for secondary purposes requires the consent of the person. (Use and Disclosure) • Take steps each financial year to maintain the accuracy and currency of membership details. (Data Quality) • Advise individuals that they can gain access to their own personal information. Allow individuals access to their personal information and make corrections. (Access and Correction) • Take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification or disclosure. (Data Security) • Give individuals the option of not identifying themselves when entering transactions with organisations, if that would be lawful and feasible. (Anonymity)

 

Disclosure of your personal information

We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this Policy. Personal information is only supplied to a third party when it is required for the delivery of our services.

We may from time to time need to disclose personal information to comply with a legal requirement, such as a law, regulation, court order, subpoena, warrant, in the course of a legal proceeding or in response to a law enforcement agency request.

We may also use your personal information to protect the copyright, trademarks, legal rights, property or safety of, the proprietor of this domain, its customers or third parties.

Information that we collect may from time to time be stored, processed in or transferred between parties located in countries outside of Australia. These may include, but are not limited to USA.

If there is a change of control in our business or a sale or transfer of business assets, we reserve the right to transfer to the extent permissible at law our user databases, together with any personal information and non-personal information contained in those databases. This information may be disclosed to a potential purchaser under an agreement to maintain confidentiality. We would seek to only disclose information in good faith and where required by any of the above circumstances.

By providing us with personal information, you consent to the terms of this Privacy Policy and the types of disclosure covered by this Policy. Where we disclose your personal information to third parties, we will request that the third party follow this Policy regarding handling your personal information.

 

Security of your personal information

We are committed to ensuring that the information you provide to us is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure information and protect it from misuse, interference, loss and unauthorised access, modification and disclosure.

The transmission and exchange of information is carried out at your own risk. We cannot guarantee the security of any information that you transmit to us, or receive from us. Although we take measures to safeguard against unauthorised disclosures of information, we cannot assure you that personal information that we collect will not be disclosed in a manner that is inconsistent with this Privacy Policy.

 

Access to your personal information

You may request details of personal information that we hold about you in accordance with the provisions of the Privacy Act 1988 (Cth). A small administrative fee may be payable for the provision of information. If you would like a copy of the information which we hold about you or believe that any information we hold on you is inaccurate, out of date, incomplete, irrelevant or misleading, please email us at .

We reserve the right to refuse to provide you with information that we hold about you, in certain circumstances set out in the Privacy Act.

 

Prohibition on use of information on register of members


A member of the association must not—

  • use information obtained from the register of members of the association to contact, or send material to, another member of the association for the purpose of advertising for political, religious, charitable or commercial purposes; or
  • disclose information obtained from the register to someone else, knowing that the information is likely to be used to contact, or send material to, another member of the association for the purpose of advertising for political, religious, charitable or commercial purposes.

 

Complaints about privacy

If you have any complaints about our privacy practices, please feel free to send in details of your complaints to . We take complaints very seriously and will respond shortly after receiving written notice of your complaint.

 

Reporting Concerns

If you have concerns about privacy of personal information held by The Society, please contact The Secretary by email at secretary@brisbaneukulele.com or write to The Secretary at PO Box 1534, Stafford Q 4053.

 

Changes to Privacy Policy

Please be aware that we may change this Privacy Policy in the future. We may modify this Policy at any time, in our sole discretion and all modifications will be effective immediately upon our posting of the modifications on our website or notice board. Please check back from time to time to review our Privacy Policy

 

Website

When you come to our website we may collect certain information such as browser type, operating  system, website visited immediately before coming to our site, etc. This information is used in an aggregated manner to analyse how people use our site, such that we can improve our service.

We may from time to time use cookies on our website. Cookies are very small files which a website uses to identify you when you come back to the site and to store details about your use of the site. Cookies are not malicious programs that access or damage your computer. Most web browsers automatically accept cookies but you can choose to reject cookies by changing your browser settings. However, this may prevent you from taking full advantage of our website.

Our website may from time to time use cookies to analyses website traffic and help us provide a better website visitor experience. In addition, cookies may be used to serve relevant ads to website svisitors through third party services such as Google Adwords. These ads may appear on this website or other websites you visit.

Our site may from time to time have links to other websites not owned or controlled by us. These links are meant for your convenience only. Links to third party websites do not constitute sponsorship or endorsement or approval of these websites. Please be aware that we are not responsible for the privacy practises of other such websites. We encourage our users to be aware, when they leave our website, to read the privacy statements of each and every website that collects personal identifiable information.